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NewMexicoHistory.org is a website that dynamically presents historical people, places and stories.

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A significant aspect of our mission is to preserve New Mexico’s historical records and make them accessible to the public. Please visit HERITAGE, our online catalog, to search our collections and research your history.

 

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Welcome to the State Records Center and Archives

The NM Commission of Public Records preserves, protects and facilitates access to public records that are held in trust for the people of New Mexico.
 
In 1959 the Commission was charged with establishing  the State Records Center and Archives.

We are responsible for the administration of the Public Records Act and the State Rules Act, as well as portions of other statutes.  We ensure rules decreed by State agencies are published and accessible.

New Mexico Register

The official publication of all notices of Rulemaking and all Adopted Rules by the State of NM

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New Mexico Administrative Code

Search, Browse and explore the official site containing adopted rules.

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Notices and Announcements

Notice of Rule Hearing:

The State Records Administrator of the New Mexico Commission of Public Records, or designee, will hold a public hearing on Tuesday, September 22, 2015, at 9:00 a.m. to take public comment regarding the adoption and amendment of certain rules related to records retention, guidance retention documents for local governmental entities and administrative law.  Copies of the proposed rules, how to submit written comments and the agenda can be found here.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any form of auxiliary aid or service to attend or participate in the hearing, please contact Joseph Lovato at 476-7902 as early as possible.

 

 

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Proposed New Rule:

UPDATED: Proposed New Rule 1.21.2 NMAC – Retention and Disposition of Public Records

A copy of the proposed new rule, 1.21.2 NMAC – Retention and Disposition of Public Records, can be accessed here .  A crosswalk tool is available for reference and can be accessed here.  A FRRDS classification tool can be accessed here.

* Note* The proposed rule 1.21.2 NMAC (FRRDS) does not apply to Counties, Municipalities, or local public bodies. A guide is currently being developed for use by these entities

 

NOTICE OF REGULAR COMMISSION MEETING:

The New Mexico Commission of Public Records (“Commission”) has scheduled a regular meeting for Tuesday, November 17, 2015, at 9:30 A.M. at the New Mexico State Records Center and Archives, which is an accessible facility, at 1205 Camino Carlos Rey, Santa Fe, NM.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any form of auxiliary aid or service to attend or participate in the hearing, please contact Robert Wise at 476-7709 by November 10, 2015.  Public documents, including the agenda and minutes, can be provided in various accessible formats.

 

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ARCHIVES RESEARCH ROOM:

NEW HOURS

Historical Materials at SRCA Now Available to Public During Morning Hours

The Research Room at the State Records Center and Archives, located at 1205 Camino Carlos Rey in Santa Fe, is now open on weekday mornings. The expanded hours will allow the general public and researchers more hours during the day to work on their projects.

The Research Room now opens at 9 a.m. and provides for an extra three hours for people to pull items from the archives vault or utilize the many other research tools available at the facility, according to Melissa Salazar, Deputy State Records Administrator at the SRCA. The Research Room previously opened at noon and the new hours took effect on April 1.

 

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SRCA CENTENNIAL WEB SITE:

The Importance of the Constitution

By Rick Hendricks, State Historian

No constitution no statehood, for New Mexico it was as simple as that.  more...

 

SALE OF GOVERNMENT RECORDS:

Government records are created with public funds and belong to the citizens of the State of New Mexico. Chapter 14, Article 5 NMSA 1978 - Public Records Recovery Act (will open in new window) governs the recovery of public records in New Mexico.

The Council of State Historical Records Coordinators released a statement in 2004 with regard to this issue. The Council requested eBay's assistance in alerting customers who seek to purchase and collect public records.

 

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SRCA HOLIDAY SCHEDULE:

The State Records Center and Archives offices will be closed for most Federal holidays.

January 1, 2015 - New Year's Day
January 19, 2015 - MLK Birthday
May 25, 2015 - Memorial Day
July 3, 2015 - Independence Day
September 7, 2015 - Labor Day
October 12, 2015 - Columbus Day
November 11, 2015 - Veterans Day
November 26-27, 2015 - Thanksgiving Day
December 25, 2105 - Christmas Day

 

Records Management

Another priority for us is providing records management programs for State agencies. 


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Training Schedule